This document was last updated on July 12, 2018.
THE INFORMATION THAT YOU SEND AND SHARE WITH US
User Information. User Information is described in Section 6 of the Terms of Service.
Employee Information. The Employee Information is described in Section 6 of the Terms of Service and covers informational fields (the “Data Fields”) that will be synchronized with the Service.
Aggregate Information. Aggregate Information is described in Section 6 of the Terms of Service.
“Automatically Collected” Information. When you use the Service or open one of our HTML e-mails, we may automatically record certain information from your web browser by using different types of technology, including “clear gifs” or “web beacons.” This “automatically collected” information may include your IP address or other device address or ID, web browser and/or device type, the pages you view on the Service, and the dates and times that you visit, access, or use the Service. This information is gathered for all users using the Service and assists us with enhancing the Service and the user experience of the Service.
HOW WE MAY USE THE INFORMATION YOU SEND AND SHARE WITH US
We use the Information that you send and share with us in a variety of ways for providing the Service to you and enhancing the Service. For example:
We use the Information that you provide to us to operate, maintain, enhance, and provide all of the features of the Service.
We will use all of the Information that you provide to us to improve the Service and to create new features and functionality.
We use information provided to us and information about the use of our Services to create or derive Aggregate Information.
We may use your e-mail address (a) to contact you for administrative purposes such as customer service, to address intellectual property infringement, right of privacy violations or defamation issues related to your Information posted on the Service or (b) to send you promotional messages related to the Service and the activities of third parties we work with. Generally, you have the ability to opt-out of receiving any such communications, either through links provided in the messages or by updating your account preferences through the Service.
We may use “cookies” information to: (a) personalize our services, such as remembering your Information so that you will not have to re-enter it during your visit or the next time you visit the Service; (b) monitor and analyze the effectiveness of the Service; (d) monitor aggregate site usage metrics such as total number of visitors and pages viewed.
WHEN AND IF WE DISCLOSE INFORMATION
PAIRIN will hold all PII confidential pursuant to applicable provisions of state and federal laws. We may, however, disclose the Information that you provide to us (including PII) in the following circumstances:
Any Information, including PII that you voluntarily choose to leave accessible in a public area (such as leaving your computer unprotected and the Service open) or available to other users, will be available to anyone who you allow access to that Information.
We work with third-party service providers to provide application development, website hosting (such as Heroku and Amazon Web Services), maintenance, and other related services for us. To the extent it is necessary for these third-party service providers to fulfill their contractual obligations to us, these third parties may have access to or process the PII that you provide to us. Any such third parties have security policies that include requirements and protections as strict as our Security Policy. Our Security Policy can be found here. The third party recipients are limited to using the Information for the sole purpose for which it was provided and are subject to confidentiality agreements.
We reserve the right to disclose your Information that we believe, in good faith, is appropriate or necessary to take precautions against liability; to protect us and others from fraudulent, abusive, or unlawful uses or activity; to assist or comply with government enforcement agencies; to protect the security or integrity of the Service; or to protect the rights, property, or personal safety of PAIRIN, our users, or others.
You may, of course, decline to share certain PII with us, in which case we may not be able to provide to you some of the features and functionality of the Service. You may update, correct, or delete your Account information and preferences at any time by accessing your Account preferences page through the Service or contacting email@example.com.
You may also choose to discontinue the use of the Service by sending a request to firstname.lastname@example.org. Upon confirmation of your request, we will permanently delete all Information associated with your account from the Service. We may continue to use your name and contact email as provided in your Information for the purpose of sending you informational emails of our Services.
OUR COMMITMENT TO CHILDREN’S PRIVACY
Protecting the privacy of children is especially important. For that reason, we do not allow children under 13 to use the Service and no part of the Service is directed to persons under 13. If your users are under 13 years-of-age, then please do not allow them to use or access the Service at any time or in any manner.
PLEASE CONTACT US IMMEDIATELY AT email@example.com IF YOU BELIEVE THAT YOU HAVE PROVIDED US WITH INFORMATION WITHOUT THE PROPER RIGHTS, CONSENTS, OR PERMISSIONS SO THAT WE MAY DELETE SUCH INFORMATION AS SOON AS POSSIBLE.
OUR COMMITMENT TO DATA SECURITY
We maintain reasonable administrative, technical and physical procedures to protect the integrity and security of the PII that you provide to us. We cannot, however, guarantee that such information may not be accessed, disclosed, altered, or destroyed by a breach of any of our administrative, technical or physical safeguards. To learn about our Security Policy at PAIRIN, please click here.
If we know or have reason to know of a systems security breach by an unauthorized party or that any of your Information was used for an unauthorized purpose, then we will notify you electronically so that you can take appropriate protective steps. We may also post an additional notice through the Service if a security breach occurs.
You are solely liable and responsible for the actions or inactions of your users that result in the sharing of any such Information with others. This includes, but not limited to, adequately protecting the Information that may be displayed on your users’ computer screen and not leaving your computer unattended if the Information is visible or accessible. PAIRIN does not take responsibility or liability for your distribution, sharing or disclosure of such Information.
You agree to accept responsibility for all activities that occur under your users’ Accounts. If you have reason to believe that an Account is no longer secure for any reason (for example, in the event of a loss, theft, or unauthorized disclosure or use of your password), then you agree to immediately notify us at firstname.lastname@example.org.
Although we take reasonable steps to protect your Information, please be aware that no security measures are perfect or impenetrable. We cannot control the actions of other users with whom you may choose to share your Information. Therefore, we cannot and do not guarantee that Information you post on the Service will not be viewed by unauthorized persons. We are not responsible for circumvention of any privacy settings or security measures contained on the PAIRIN website. You understand and acknowledge that, even after removal, copies of Information that you have posted may remain viewable in cached and archived pages or if other users have copied or stored such Information.
The Service is hosted in the United States and is intended solely for users located within the United States. If you choose to use the Service from the European Union or other regions of the world with laws and regulations governing data collection and use that may differ from the applicable federal and state laws and regulations of the United States, then please note that you are transferring PII outside of those regions to the United States for storage and processing, and by providing the PII on the Service you consent to that transfer, storage, and processing pursuant to the applicable laws and regulations of the United States. Where we transfer your PII from the EEA to recipients located outside the EEA who are not in a jurisdiction that has been formally designated by the European Commission as providing an adequate level of protection to receive PII, we do so on the basis of standard contractual clauses. You may request a copy of the relevant standard contractual clauses by emailing us at email@example.com.
IF YOU DON’T AGREE TO ANY CHANGES, THEN YOU MUST PROVIDE US WITH WRITTEN NOTICE TO firstname.lastname@example.org AND WE WILL AUTOMATICALLY DELETE YOUR ACCOUNT (INCLUDING ALL PII AND RELATED ACCOUNT INFORMATION), UNLESS YOU NOTIFY US OTHERWISE.
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